--- title: "Sample Management Software for Pharmaceutical Manufacturing | Tulip" description: "Digital sample management software that tracks chain of custody, integrates lab instruments, and enforces SOPs with audit-ready GxP records." url: "https://pr-1391.tulip-co.tulipecointra.net/traceability-and-compliance/sample-management/" lang: "en" --- Sample Management Software # Track every sample's journey in real time Never lose a sample with sensors, label printers, and barcode scanners tracking every sample's chain of custody in real time, producing audit-ready records. [Request a Demo](https://pr-1391.tulip-co.tulipecointra.net/contact-sales/) Logos: RFK racing icon, DMG Mori icon, Vertex icon, SBD icon, Smith + Nephew icon, Laderal icon, Terex icon, Mack Molding icon, AstraZeneca icon, Saint-Gobain icon, Avon icon WHY DIGITIZING SAMPLE MANAGEMENT MATTERS ## Paper-based tracking puts data integrity and batch release at risk ### Manual transcription introduces errors and delays When lab technicians write down scale readings and type them into a LIMS later, transcription errors are inevitable. Catching and correcting these mistakes requires manual QA review, which extends release cycles and drives up operational costs. ### Lost chain of custody creates compliance gaps A sample moving between workstations without a digital footprint is a compliance liability. If a sample is misplaced or mislabeled, teams spend weeks reconstructing the paper trail to satisfy ALCOA requirements before an audit or batch release. ### Rigid systems block continuous improvement Traditional lab execution systems impose a heavy validation burden for every minor workflow update. When changing a simple lab form requires a full validation cycle, process engineers hesitate to make improvements and lean initiatives stall. ## How Tulip automates sample tracking, data capture, and lab compliance Tulip guides lab technicians step by step, captures data directly from instruments, and maintains an unbreakable digital thread for every sample. Our platform integrates with the systems and devices you already use, ensuring complete traceability from accessioning to final analysis. **Guided Sample Handling** Guided Sample Handling ### The Instruction Walks the Technician Through Each Step A technician follows the same instruction at the bench every time, built from your actual SOP instead of a paper copy taped to the wall. If a result comes back outside spec, the step won't let them move forward until someone looks at it. ![IPC Sampling application](https://tulip.widen.net/content/pktswrz9oq) [Explore how guided instructions get built](https://pr-1391.tulip-co.tulipecointra.net/platform/authoring.md) **Automated Data Capture** Automated Data Capture ### The Scale's Reading Goes Straight Into the Record A connected scale, pH meter, or bioreactor sends its reading straight into the sample record the moment it's taken. Nobody writes the number down first and types it in later, so there's no gap where a transcription error can creep in. ![Laboratory connected scale integration](https://tulip.widen.net/content/ejblz9aj6t) [See how instruments and devices connect](https://pr-1391.tulip-co.tulipecointra.net/platform/edge-devices.md) **One Record, Audit Ready** One Record, Audit Ready ### The Batch Record Already Has the Sample's History Every scan, reading, and sign-off updates the same record as it happens, and that's the same record that feeds the batch record downstream. Nothing needs to be pulled together after the fact, because it was already there when the sample moved through the last step. ![Electronic batch record application](https://tulip.widen.net/content/1p1oflkg4g) [Automate your batch records](https://pr-1391.tulip-co.tulipecointra.net/traceability-and-compliance/electronic-batch-records.md) **Interrogate Your Sample Data** Interrogate Your Sample Data ### Ask AI Which Samples Still Need a Decision A quality lead can ask what's still pending disposition, or which lots hit a deviation this week, in plain language, and get an answer pulled from the lab's own records instead of digging through a spreadsheet first. Someone still reviews the answer before acting on it. ![Lab technician processing data](https://tulip.widen.net/content/dbrl5dinzv) [See how Tulip AI works with your data](https://pr-1391.tulip-co.tulipecointra.net/platform/native-ai.md) **Validate Only What Changes** Validate Only What Changes ### A Change to One App Doesn't Restart Validation Tulip comes validated with every long-term support release, documented down to what changed between versions. When your team builds or adjusts a sample workflow, only that app needs a fresh look. The platform underneath it was already validated when it shipped. ![Validation in Tulip](https://tulip.widen.net/content/eqagamcagi) [See how Tulip's AI works with your data](https://pr-1391.tulip-co.tulipecointra.net/platform/validation-with-tulip/) Customer stories ## What leading life sciences manufacturers achieve with Tulip See how pharma and biotech companies use Tulip to digitize lab operations, enforce compliance, and accelerate execution. **Organon** ![Laboratory quality check with traceability](https://tulip.widen.net/content/ogmie1rfbz) ### 20% reduction in analyst hands-on time, 0 manual transcriptions Burdened by paper records and manual reviews, Organon's IMQ labs sought a faster digital way to meet compliance. Using Tulip apps integrated with LIMS, instruments, and middleware, they automated documentation and improved data integrity across global labs. > "We had very positive feedback from all the lab analysts. They like the system. It's really easy to use. Of course, they don't have to transcribe any data anymore. And it's a self-guiding system." > > — **Elke Van Camp**, Sr. Specialist Quality, Organon [Hear Organon's story](https://www.youtube.com/watch?v=Ws-pESrXeI4) **Jazz Pharmaceuticals** ![Pharmaceutical vials in contract manufacturer facility](https://tulip.widen.net/content/zrwmqgcagn) ### 58% faster logbook execution Jazz Pharmaceuticals set out to digitize manual paper logbooks but quickly uncovered broader process gaps. By redesigning workflows with a composable platform, they achieved faster execution, reduced deviations, and created a scalable model for digital operations. > "Once people saw the logbooks digitally, they immediately started asking what else we could bring in." > > — **Jason Gillespie**, Digital Enterprise Capabilities Business Partner, Jazz Pharmaceuticals [Hear about Jazz Pharmaceutical's digital transformation](https://pr-1391.tulip-co.tulipecointra.net/webinars/when-a-logbook-project-becomes-a-digital-movement/) ## Questions? We have answers! ### What is sample management software? Sample management software tracks the lifecycle of laboratory samples from accessioning to final analysis and disposal. In regulated environments like pharmaceutical and biotech, it captures the complete chain of custody, operator actions, and instrument readings to ensure data integrity. Instead of relying on manual transcription or paper logs, sample management software provides a digital thread that supports batch release and regulatory audits. ### How does Tulip integrate with our existing LIMS? Tulip connects to Laboratory Information Management Systems (LIMS), QMS, and ERP platforms using open REST APIs and SQL database connectors. You can pull sample test requirements into a Tulip app to guide the technician, and push the final, verified instrument readings back to the LIMS. This keeps your LIMS as the system of record while Tulip handles the physical execution and data collection at the bench. ### How do we validate Tulip for GxP lab environments? Tulip supports a risk-based Computer Software Assurance (CSA) approach, separating environments into Development, Validation, and Production. You validate specific apps and workflows based on their intended use rather than revalidating the entire platform for every minor change. Tulip provides IQ/OQ/PQ documentation to support your validation process. ### Can we connect our older lab instruments? Tulip connects to both modern and legacy equipment through Edge Devices and the Node-RED protocol builder. We support direct serial connections, USB, and common protocols like OPC UA. If an older lab balance or pH meter can output a digital signal, Tulip can capture that data directly into a workflow, eliminating the need for technicians to write values down. ### Do we need IT to build sample management workflows? Process engineers, QA specialists, and lab managers build workflows in Tulip using a visual, drag-and-drop interface. You don't need to write code to create apps, add logic, or connect barcode scanners. IT maintains governance over user roles, permissions, and system architecture, while the lab team owns the daily process improvements. ### Can we run Tulip on mobile devices in the lab? Tulip apps run in a browser-based Player or native mobile application on iOS, Android, and Windows devices. Technicians can use tablets or smartphones to scan sample barcodes, capture photos of anomalies, and execute workflows while moving between different lab stations or cleanrooms. ## Get started digitizing your lab operations See how life sciences manufacturers track samples, connect instruments, and enforce compliance at the bench. [Book a Demo](https://pr-1391.tulip-co.tulipecointra.net/contact-sales/) [Take a Virtual Tour](https://pr-1391.tulip-co.tulipecointra.net/tec-virtual-tour/) ![DisrFactory Illustration](https://tulip.widen.net/content/8uc6gjw9qo)